The emergency plan includes:
- All possible emergencies, consequences, required actions, written procedures, and the resources available.
- Detailed lists of personnel including their home telephone numbers, their duties and responsibilities.
- Floor plans.
- Large scale maps showing evacuation routes and service conduits (such as gas and water lines).
Since a sizable document will likely result, the plan should provide staff members with written instructions about their particular emergency duties.
The following are examples of the parts of an emergency plan. These elements may not cover every situation in every workplace but serve they are provided as a general guideline when writing a workplace specific plan:
The objective is a brief summary of the purpose of the plan; that is, to reduce human injury and damage to property and environment in an emergency. It also specifies those staff members who may put the plan into action. The objective identifies clearly who these staff members are since the normal chain of command cannot always be available on short notice. At least one of them must be on the site at all times when the premises are occupied. The extent of authority of these personnel must be clearly indicated.
One individual should be appointed and trained to act as Emergency Co-ordinator as well as a "back-up" co-ordinator. However, personnel on site during an emergency are key in ensuring that prompt and efficient action is taken to minimize loss. In some cases it may be possible to recall off-duty employees to help, but the critical initial decisions usually must be made immediately.
Specific duties, responsibilities, authority, and resources must be clearly defined. Among the responsibilities that must be assigned are:
- Reporting the emergency.
- Activating the emergency plan.
- Assuming overall command.
- Establishing communication.
- Alerting staff.
- Ordering evacuation.
- Alerting external agencies.
- Confirming evacuation is complete.
- Alerting outside population of possible risk.
- Requesting external aid.
- Coordinating activities of various groups.
- Advising relatives of casualties.
- Providing medical aid.
- Ensuring emergency shut offs are closed.
- Sounding the all-clear.
- Advising media.
This list of responsibilities should be completed using the previously developed summary of countermeasures for each emergency situation. In organizations operating on reduced staff during some shifts, some personnel must assume extra responsibilities during emergencies. Sufficient alternates for each responsible position must be named to ensure that someone with authority is available onsite at all times.
External organizations that may be available to assist (with varying response times) include:
- Fire departments.
- Mobile rescue squads.
- Ambulance services.
- Police departments.
- Telephone companies.
- Utility companies.
- Industrial neighbours.
- Government agencies.
These organizations should be contacted in the planning stages to discuss each of their roles during an emergency. Mutual aid with other industrial facilities in the area should be explored.
Pre-planned coordination is necessary to avoid conflicting responsibilities. For example, the police, fire department, ambulance service, rescue squad, company fire brigade, and the first aid team may be on the scene simultaneously. A pre-determined chain of command in such a situation is required to avoid organizational difficulties. Under certain circumstances, an outside agency may assume command.
Possible problems in communication have been mentioned in several contexts. Efforts should be made to seek alternate means of communication during an emergency, especially between key personnel such as overall commander, on-scene commander, engineering, fire brigade, medical, rescue, and outside agencies. Depending on the size of the organization and physical layout of the premises, it may be advisable to plan for an emergency control centre with alternate communication facilities. All personnel with alerting or reporting responsibilities must be provided with a current list of telephone numbers and addresses of those people they may have to contact.
Many factors determine what procedures are needed in an emergency, such as:
- Nature of emergency.
- Degree of emergency.
- Size of organization.
- Capabilities of the organization in an emergency situation.
- Immediacy of outside aid.
- Physical layout of the premises.
Common elements to be considered in all emergencies include pre-emergency preparation and provisions for alerting and evacuating staff, handling casualties, and for containing the danger.
Natural hazards, such as floods or severe storms, often provide prior warning. The plan should take advantage of such warnings with, for example, instructions on sand bagging, removal of equipment to needed locations, providing alternate sources of power, light or water, extra equipment, and relocation of personnel with special skills. Phased states of alert allow such measures to be initiated in an orderly manner.
The evacuation order is of greatest importance in alerting staff. To avoid confusion, only one type of signal should be used for the evacuation order. Commonly used for this purpose are sirens, fire bells, whistles, flashing lights, paging system announcements, or word-of-mouth in noisy environments. The all-clear signal is less important since time is not such an urgent concern.
The following are "musts":
- Identify evacuation routes, alternate means of escape, make these known to all staff; keep the routes unobstructed.
- Specify safe locations for staff to gather for head counts to ensure that everyone has left the danger zone. Assign individuals to assist employees with disabilities.
- Carry out treatment of the injured and search for the missing simultaneously with efforts to contain the emergency.
- Provide alternate sources of medical aid when normal facilities may be in the danger zone.
- Ensure the safety of all staff (and/or the general public) first, then deal with the fire or other situation.
Testing and Revision
Completing a comprehensive plan for handling emergencies is a major step toward preventing disasters. However, it is difficult to predict all of the problems that may happen unless the plan is tested. Exercises and drills may be conducted to practice all or critical portions (such as evacuation) of the plan. A thorough and immediate review after each exercise, drill, or after an actual emergency will point out areas that require improvement. Knowledge of individual responsibilities can be evaluated through paper tests or interviews.
The plan should be revised when shortcomings have become known, and should be reviewed at least annually. Changes in plant infrastructure, processes, materials used, and key personnel are occasions for updating the plan.
It should be stressed that provision must be made for the training of both individuals and teams, if they are expected to perform adequately in an emergency. An annual full-scale exercise will help in maintaining a high level of proficiency.
Fire safety is the set of practices intended to reduce the destruction caused by fire. Fire safety measures include those that are intended to prevent ignition of an uncontrolled fire, and those that are used to limit the development and effects of a fire after it starts.
Fire safety measures include those that are planned during the construction of a building or implemented in structures that are already standing, and those that are taught to occupants of the building.
Threats to fire safety are commonly referred to as fire hazards. A fire hazard may include a situation that increases the likelihood of a fire or may impede escape in the event a fire occurs.
Fire safety is often a component of building safety. Those who inspect buildings for violations of the Fire Code and go into schools to educate children on Fire Safety topics are fire department members known as Fire Prevention Officers. The Chief Fire Prevention Officer or Chief of Fire Prevention will normally train newcomers to the Fire Prevention Division and may also conduct inspections or make presentations.
Elements of a fire safety policy
Fire safety policies apply at the construction of a building and throughout its operating life. Building codes are enacted by local, sub-national, or national governments to ensure such features as adequate fire exits, signage, and construction details such as fire stops and fire rated doors, windows, and walls. Fire safety is also an objective of electrical codes to prevent overheating of wiring or equipment, and to protect from ignition by electrical faults.
Fire codes regulate such requirements as the maximum occupancy for buildings such as theatres or restaurants, for example. Fire codes may require portable fire extinguishers within a building, or may require permanently installed fire detection and suppression equipment such as a fire sprinkler system and a fire alarm system.
Local authorities charged with fire safety may conduct regular inspections for such items as usable fire exits and proper exit signage, functional fire extinguishers of the correct type in accessible places, and proper storage and handling of flammable materials. Depending on local regulations, a fire inspection may result in a notice of required action, or closing of a building until it can be put into compliance with fire code requirements.
Owners and managers of a building may implement additional fire policies. For example, an industrial site may designate and train particular employees as a fire fighting force. Managers must ensure buildings comply with evacuation, and that building features such as spray fireproofing remains undamaged. Fire policies may be in place to dictate training and awareness of occupants and users of the building to avoid obvious mistakes, such as the propping open of fire doors. Buildings, especially institutions such as schools, may conduct fire drills at regular intervals throughout the year.
Common fire hazards
Some common fire hazards are:
- Kitchen fires from unattended cooking, such as frying, boiling, and simmering
- Electrical systems that are overloaded, poorly maintained or defective
- Combustible storage areas with insufficient protection
- Combustibles near equipment that generates heat, flame, or sparks
- Candles and other open flames
- Smoking (Cigarettes, cigars, pipes, lighters, etc.)
- Equipment that generates heat and utilizes combustible materials
- Flammable liquids and aerosols
- Flammable solvents (and rags soaked with solvent) placed in enclosed trash cans
- Fireplace chimneys not properly or regularly cleaned
- Cooking appliances - stoves, ovens
- Heating appliances - fireplaces, wood burning stoves, furnaces, boilers, portable heaters
- Household appliances - clothes dryers, curling irons, hair dryers, refrigerators, freezers
- Chimneys that concentrate creosote
- Electrical wiring in poor condition
- Leaking Batteries
- Personal ignition sources - matches, lighters
- Electronic and electrical equipment
- Exterior cooking equipment - barbecue
In the United States, the fire code (also fire prevention code or fire safety code) is a model code adopted by the state or local jurisdiction and enforced by fire prevention officers within municipal fire departments. It is a set of rules prescribing minimum requirements to prevent fire and explosion hazards arising from storage, handling, or use of dangerous materials, or from other specific hazardous conditions. It complements the building code. The fire code is aimed primarily at preventing fires, ensuring that necessary training and equipment will be on hand, and that the original design basis of the building, including the basic plan set out by the architect, is not compromised. The fire code also addresses inspection and maintenance requirements of various fire protection equipment in order to maintain optimal active fire protection and passive fire protection measures.
A typical fire safety code includes administrative sections about the rule-making and enforcement process, and substantive sections dealing with fire suppression equipment, particular hazards such as containers and transportation for combustible materials, and specific rules for hazardous occupancies, industrial processes, and exhibitions.
Sections may establish the requirements for obtaining permits and specific precautions required to remain in compliance with a permit. For example, a fireworks exhibition may require an application to be filed by a licensed pyrotechnician, providing the information necessary for the issuing authority to determine whether safety requirements can be met. Once a permit is issued, the same authority (or another delegated authority) may inspect the site and monitor safety during the exhibition, with the power to halt operations, when unapproved practices are seen or when unforeseen hazards arise.
List of some typical fire and explosion issues in a fire code
- Fireworks, explosives, mortars and cannons, model rockets (licenses for manufacture, storage, transportation, sale, use)
- Certification for servicing, placement, and inspecting fire extinguishing equipment
- General storage and handling of flammable liquids, solids, gases (tanks, personnel training, markings, equipment)
- Limitations on locations and quantities of flammables (e.g., 10 liters of gasoline inside a residential dwelling)
- Specific uses and specific flammables (e.g., dry cleaning, gasoline distribution, explosive dusts, pesticides, space heaters, plastics manufacturing)
- Permits and limitations in various building occupancies (assembly hall, hospital, school, theater, elderly care, child care, prs) that require a smoke detector, sprinkler system, fire extinguisher, or other specific equipment or procedures
- Removal of interior and exterior obstructions to emergency exits or firefighters and removal of hazardous materials
- Permits and limitations in special outdoor applications (tents, asphalt kettles, bonfires, etc.)
- Other hazards (flammable decorations, welding, smoking, bulk matches, tire yards)
- Electrical safety codes such as the National Electrical Code (by the National Fire Protection Association) for the U.S. and some other places in the Americas
- Fuel gas code
- Car fire
Public fire safety education
Most U.S. fire departments have fire safety education programs.
Fire prevention programs may include distribution of smoke detectors, visiting schools to review key topics with the students and implementing nationally recognized programs such as NFPAS "Risk Watch" and "Learn not to burn".
Other programs or props can be purchased by fire departments or community organizations. These are usually entertaining and designed to capture children's attention and relay important messages. Props include those that are mostly auditory, such as puppets and robots. The prop is visually stimulating but the safety message is only transmitted orally. Other props are more elaborate, access more senses and increase the learning factor. They mix audio messages and visual cues with hands-on interaction. Examples of these include mobile trailer safety houses and tabletop hazard house simulators. Some fire prevention software is also being developed to identify hazards in a home.
All programs tend to mix messages of general injury prevention, safety, fire prevention, and escape in case of fire. In most cases the fire department representative is regarded as the expert and is expected to present information in a manner that is appropriate for each age group.
Fire educator qualifications
The US industry standard that outlines the recommended qualifications for fire safety educators is NFPA 1035: Standard for Professional Qualifications for Public Fire and Life Safety Educator, which includes the requirements for Fire and Life Safety Educator Levels I, II, and III; Public Information Officer; and Juvenile Firesetter Intervention Specialist Levels I and II.
According to the United States Fire Administration, the very young and the elderly are considered to be "at risk" populations. These groups represent approximately 33% of the population.
Fire safety plan
A fire safety plan is required by all North American national, state and provincial fire codes based on building use or occupancy types. Generally, the owner of the building is responsible for the preparation of a fire safety plan.  Buildings with elaborate emergency systems may require the assistance of a fire protection consultant. After the plan has been prepared, it must be submitted to the Chief Fire Official or authority having jurisdiction for approval. Once approved, the owner is responsible for implementing the fire safety plan and training all staff in their duties. It is also the owner’s responsibility to ensure that all visitors and staff are informed of what to do in case of fire. During a fire emergency, a copy of the approved fire safety plan must be available for the responding fire department's use.
Fire safety plan structure
- Key contact information
- Utility services (Including shut-off valves for water, gas and electric)
- Access issues
- Dangerous stored materials
- Location of people with special needs
- Connections to sprinkler system
- Layout, drawing, and site plan of building
- Maintenance schedules for life safety systems
- Personnel training and fire drill procedure
- Create safe haven (zone)
Use of fire safety plans
Fire safety plans are a useful tool for fire fighters to have because they allow them to know critical information about a building that they may have to go into. Using this, fire fighters can locate and avoid potential dangers such as hazardous material (hazmat) storage areas and flammable chemicals.
In addition to this, fire safety plans can also provide specialized information that, in the case of a hospital fire, can provide information about the location of things like the nuclear medicine ward. In addition to this, fire safety plans also greatly improve the safety of fire fighters. According to FEMA, 16 percent of all fire fighter deaths in 2002 occurred due to a structural collapse or because the fire fighter got lost. Fire safety plans can outline any possible structural hazards, as well as give the fire fighter knowledge of where he is in the building.
Fire safety plans in the fire code
In North America alone, there are around 8 million buildings that legally require a fire safety plan, be it due to provincial or state law. Not having a fire safety plan for buildings which fit the fire code occupancy type can result in a fine, and they are required for all buildings, such as commercial, industrial, assembly, etc.
Advances in fire safety planning
As previously stated, a copy of the approved fire safety plan shall be available for the responding fire department. This, however, is not always the case. Up until now, all fire plans were stored in paper form in the fire department. The problem with this is that sorting and storing these plans is a challenge, and it is difficult for people to update their fire plans. As a result, only half of the required buildings have fire plans, and of those, only around 10 percent are up-to-date. This problem has been solved through the introduction of digital fire plans. These fire plans are stored in a database and can be accessed wirelessly on site by firefighters and are much simpler for building owners to update.